Mail User Guide
You can send a message to one or more people, or to a group email address, and show or hide their email addresses. If you have multiple email addresses, you can choose which address to send your messages from and even an address for receiving replies.
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- Bcc is a standard feature of nearly every email service. However, to use it in Outlook, you might need to enable it. Here's how to use Bcc in Outlook on your Mac, PC, iPhone, or Android device.
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Send to individual email addresses
In the Mail app on your Mac, do one of the following:
- In an address field (such as To or Cc) of your message, type names or email addresses.As you type, Mail shows addresses that you previously used in Mail or that it finds in the Contacts app. If you’re connected to network servers—say at work or school—it also shows addresses found on those servers.
- Click an address field, then click the Add button that appears. Click a contact in the list, then click the email address.
Send to group email addresses
If you use groups in the Contacts app—say for a book club or cycling team—you can send messages to your groups.
- In the Mail app on your Mac, choose Mail > Preferences, click Composing, then deselect “When sending to a group, show all member addresses.”
- In an address field (such as To or Cc) of your message, type a group name.If you decide you want to use individual contacts instead of the group—maybe you want to omit a few people—click the arrow next to the group name, then choose Expand Group.
Tip: If someone in a group has multiple email addresses, you can choose which one to always use when you email the group. See Change addresses for contacts in a group.
Hide email addresses using Bcc
You can help protect the privacy of your recipients by sending your message so that recipients see “Undisclosed-recipients” in the To field, instead of each other’s email addresses.
- In the Mail app on your Mac, make sure the Bcc (Blind carbon copy) field is shown in the message window.If you don’t see the field, click the Header Fields button in the toolbar of the message window, then choose Bcc Address Field.
- Type your recipients’ addresses in the Bcc field.You can leave the To field blank.
Set your From email address
If you set up email aliases or use several email accounts, you can choose which address to use when you send your messages.
- In the Mail app on your Mac, move the pointer over the From field in your message.
- Click the pop-up menu that appears, then choose an email address.
If you want to use the same From address for all your messages, choose Mail > Preferences, click Composing, click the “Send new messages from” pop-up menu, then choose an email account. Or choose instead to have Mail automatically select the best address, based on the email address of the first recipient in your message, as well as the currently selected mailbox and message.
Set your Reply To email address
You can specify the address where you want to receive replies to your message.
- In the Mail app on your Mac, click the Header Fields button in the toolbar of the message window.
- Choose Reply-To Address Field, then enter the address where you want to receive replies to your message.
You can drag addresses between address fields and messages.
Bcc For Email
Some mail servers won’t send a message if even just one address is incorrect. Try to remove or correct invalid addresses, then send the message again.
You can import email addresses from other email apps into the Contacts app, to make the addresses available in Mail. See Import contacts.
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This Mac tip is provided by Mark Greentree and was originally posted on Mark’s blog – Everyday Mac Support. For more of Mark’s tips visit his site, follow him on Twitter, or browse his archive of posts here.
How To: Sending Emails From Mail – Blind Carbon Copy (Bcc)
Sometimes you may need to send an email to someone but would also like that email sent to another person at the same time. The catch is you may not wish for the original recipient to know that you have also sent the email to another person. A general use scenario for would be when sending out email newsletters and you don’t wish for everyone to have access to everyone else’s email address. If this is the case you can use Blind Carbon Copy or Bcc for short.
In order to add and send an email to additional people without the intended recipient being able to see who the email was sent to simply enter all email addresses into the Bcc area in the new message window as highlighted below:
Upon entering email addresses the window will look like this:
As you can see the original recipient is “Everyday Mac Support” whilst I also want to send this email to “Mark Greentree” but I don’t want Everyday Mac Support knowing that I have sent the email also to Mark Greentree.
When Everyday Mac Support receives the email it will be presented like this:
If I had chosen to use the Cc (Carbon copy) the email being received would look like this:
Bcc Format
As you will note Cc email recipients will be presented to the original recipient whilst Bcc will be hidden from the original recipient.
If you never intend on using the Bcc address field you can always deactivate it. Simply press Option + Command + B on your keyboard or navigate to View > Bcc Address Field from the Menu Bar. Simply click to tick or un-tick which will then either show or remove the option accordingly.
Please note these above commands can only be accessed whilst you are in the new, reply, reply all or forward message windows.
For more helpful tips, check out our full collection of tutorials by visiting our How-To category!